Accounts Payable Specialist

Data Management
• Process uploads from booking system (EJ) to accounting system; match LPO with uploads and with vendor invoices; ensure proper recording and maintaining of supporting documentations.
• Process and enter significant number of purchase invoices per week with minimal supervision.
• Manages all Petty Cash expenses for the allocated entity.
• Banking - Processes bank transfers, credit card payments and reconciliation, RTA payments, fuel cards reconciliations and timely top up
• Process expense reports from Certify. Inclusive of JE upload to Exchequer and a bank payment as per policy
• Preparation of Journal entries that relate to AP

Reporting
• Support the core finance functions in the timely completion of month-end closing by recording entries in the books, and preparing AP reports and reconciliations on a weekly basis
• Preparation of scans and AP samples for year-end audit.
Internal & External Communication
• Communicate with internal customers and/or outside vendors regarding obtaining required documentation and/or explaining our Accounts Payable procedures.
• Identify and resolve issues related to problem invoices, work with internal buyer/vendor to prevent recurrences.
Information Management
• Reconcile vendor statements timely, which would include but is not limited to researching vendor inquiries, by telephone, email and regular mail.
• Identify PO discrepancies and resolve disputes on a timely basis.

Administration
• Filing the purchase invoices, journal entries, bank statements, reconciliations. At year-end, file/binder organizing and moving from current storage to long-term storage.
• Completing various forms such as but not limited to vendor/client registration forms.

Qualifications and Skills

• Minimum of a relevant University Degree or equivalent experience
• At least 3+ years of Accounts Payable experience
• Strong understanding of accounting principles and practices
• Effective and professional communication skills, both written and verbal
• Excellent customer service
• Demonstrate excellent problem solving and analytical skills
• Proficiency in Microsoft Excel
• Proficiency in accounting software