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Onboarding Payroll Administrator

Job ID ONBOA06041 Date posted 11/27/2019 Location Schiller Park , IL Position Type Full-Time

Position Overview

Provide full range of HR support for employees and be responsible for overall employee onboarding, new hire processing and systems administration. Evaluate and oversee upgrades, patch installation, new processes and procedures, reporting, best practices, system issues, maintenance, and third party vendors. Assist with project management for transitions and future enhancements. Focus also includes data integrity, audits and compliance activities. The HR Specialist will report to the Payroll Manager.

Key Job Responsibilities

Onboarding Administration

Provide one-on-one support to all new hires and internal users including HR, Recruiters and Hiring Managers. Manage the day-to-day onboarding processes to ensure employees are loaded into Onboarding on a daily basis and guide end users on the use of the Onboarding tool to ensure workflow processes are completed in a timely manner. Assist New Hires and Hiring Managers through the I-9 and E-verify process to ensure accuracy and compliance.

Obtain and upload pre-employment documentation (offer letters and employment agreements) and audit to ensure provisions within the pre-employment documents are entered correctly into UltiPro prior to hiring the employee in the system.  Collaborate with Payroll to complete new hire audits prior to the first payroll.

Collaborate with Global Learning team to ensure New Hires are enrolled in PSAV’s New Hire Orientation program(s) upon hire.  Ensures health insurance enrollment materials for new hires and employee orientations are distributed and collaborates with the Benefits Team to ensure employees complete their benefits enrollment. 

Onboarding System Administration

Administer and maintain company onboarding process using the PSAV’s HRIS, Applicant Tracking and Onboarding systems.  Respond to inquiries from external applicants and provide basic troubleshooting and support to ensure a favorable onboarding experience.  Ensure the completion of the Onboarding process no later than 3 days from the New Hire’s start date.  Ensure data privacy remains confidential within Human Resources at all times.

Onboarding/Company Support

Serve as primary contact for employee HR inquiries and requests. Recommend process improvements and identify opportunities to define/follow standard operating procedures.  Document process improvements and opportunities.  Maintain end user training documentation that is delivered to internal users and new hires.  Communicate with various departments to ensure new hires have required equipment and access. Work with payroll and HR to have employees set up in the appropriate systems.  Serve as a liaison between HR, Recruiting, Benefits, Global Leaning and IT.

Job Qualifications

  • High school diploma required
  • Minimum two (2) years of experience within Human Resources
  • Demonstrated ability in supporting a large user group
  • Excellent verbal/written communications and customer service skills
  • Demonstrated proficiency with Microsoft programs


  • Concern for Quality
  • Exceeds Customer Expectations
  • Communication
  • Teamwork
  • Integrity


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