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Project Coordinator, Hotel Services and Event Execution

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Job ID 207051 Date posted 01/08/2019

Position Overview

The Project Coordinator is responsible for the technical execution of small events or a portion of a large event. This position will ensure successful and profitable execution of events by following PSAV event management standards and will partner with the sales and operations team to deliver on event execution plans. This position reports to Senior Project Manager or Regional Director, Project Management (Crew size & technical complexity).

Key Job Responsibilities

Event Planning                                                                                                          

  • Prepare and communicate technical production & labor schedules, sub-rental requirements, project scope, execution plan and individual responsibilities to lead crewmembers, vendors and venue.
  • Maintain focus on client needs by attending client meetings, creating and maintaining organized show files, and responding to client concerns, questions, and problems.
  • Review all sales documents to confirm that the equipment and technical positions to ensure they meet client’s needs.

Event Execution                                                                                                        

  • Communicate event execution plan and on-site changes including billing, production schedules and client requests.
  • Review all necessary information with crew leads to ensure a successful and profitable event.
  • Operate equipment and assist crew as necessary/qualified.
  • Mentor PSAV Team Members on event execution and best practices to help improve the local knowledge base and experience in the market.

Administrative & Training

  • Complete and analyze the EPT tool for events as necessary. (Fall onto PM or support function based on region.)
  • Process PSAV post-event items, including review of timesheets, timely processing of invoices and post-show reporting.
  • Work with Project Managers or RDPM to identify training needs.

Required Experience :

Job Requirements

  • High School Diploma required
  • 3+ years tech experience in the event technology or Broadcast industry
  • 2+ years of administrative and customer service experience, preferred.
  • Strong written and oral communication skills
  • Strong Technical Background
  • Strong Client relationship skills
  • Operational logistics experience
  • Works well under pressure
  • Ability to multi task
  • MS Office experience
  • Ability to read technical diagrams preferred

Competencies

  • Optimizes Work Processes
  • Financial Acumen
  • Drives Quality Results
  • Communicates Effectively
  • Plans and Aligns
  • Hospitality
  • Decision Quality
  • Responsiveness

Physical Requirements

Physical Requirements

Hours Per Day

Lifting Requirements

Frequency

Sitting

2-3 Hours

Lifting      0 - 15 lbs*

Frequently

Standing

2-3 Hours

Lifting      16 – 50 lbs*

Occasionally

Walking

2-3 Hours

Lifting      51 - 100 lbs

Never

Stooping

0-1 Hours

Lifting      Over 100 lbs

Never

Crawling

0-1 Hours

Kneeling

0-1 Hours

Carrying Requirements

Frequency

Bending

0-1 Hours

Carrying      0 - 15 lbs*

Frequently

Reaching (above your head)

0-1 Hours

Carrying      16 – 50 lbs*

Occasionally

Climbing

0-1 Hours

Carrying      51 - 100 lbs

Never

Grasping

0-1 Hours

Carrying      Over 100 lbs

Never

Auditory/Visual Requirements

Frequency

Pushing/Pulling Requirements

Frequency

Close Vision

Continuously

Pushing/Pulling      0 - 15 lbs*

Frequently

Distance Vision

Continuously

Pushing/Pulling      16 – 50 lbs*

Occasionally

Color Vision

Continuously

Pushing/Pulling      51 - 100 lbs*

Occasionally

Peripheral Vision

Continuously

Pushing/Pulling      Over 100 lbs

Never

Depth Perception

Continuously

*Identifies the physical requirements that team members perform without assistance.

Hearing

Continuously

Team members must be able to meet the physical demands above in order to successfully perform the essential job functions. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 

Work Environment

Work is performed in a warehouse, office, hotel and convention center environments with moderate exposure to outdoor temperatures and to dirt, sand and/or dust.  The working conditions will vary between moderately quiet to noisy volumes. 



Job Location
Long Island City,New York,US

Position Type
Full-Time/Regular
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