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Production Coordinator

Job ID PRODU05054 Date posted 10/09/2019 Location Chicago, Illinois Additional Locations Coppell, TX 75019, USA   |   Chicago, IL, USA   |   Atlanta, GA 30305, USA Position Type Full-Time

Assists a team of producers as the internal gatekeeper, administrator, organizer and research provider by distributing communications on their behalf internally and externally.

Employee is responsible for coordinating purchase orders, travel and general accounting reporting for the Creative Resources (CR) Department. Responsibility includes the maintenance of job log, event project management tool, resource database and sales forecast estimate for department based on pending jobs and sold business. Employee also coordinates travel and logistics for production staff and contractors executing events for the CR department. Employee may need to travel to show site to assist on job site from time to time.

Key Job Responsibilities

Workflow Coordinator

Receives requests for work to be performed and coordinates the assignment of responsibility for completing the request. Coordinator tracks the progress and provides follow up and reporting of progress as needed. Helps to generate leads for sales opportunity for department by interfacing with other PSAV Teams to identify creative and production opportunities.

Tracks strategic initiatives by monitoring progress towards meeting goals and achieving benchmarks, ensuring follow-through from the team and sustaining momentum.

Job Log and Revenue Forecasting

Employee is responsible for maintaining an accurate job log to forecast department revenue to senior management.

Job Requirements

  • High School Diploma or General Education Degree, Bachelor’s degree preferred
  • 1-2 years of sales or operation experience in hospitality, event planning and/or live show environment
  • Typing data entry and proofing requires ability to read and concentrate for up to 50% of work time.
  • Work requires written communication skill to proofread and edit routine business correspondence
  • Experience with Microsoft Office suite of programs including Word, Excel and PowerPoint.
  • Candidate should have administrative, theatrical, event or meeting planning experience.
  • Working knowledge of audio visual equipment in a live show environment


  • Attention to Communication
  • Concern for Quality
  • Exceeds Customer Expectations
  • Initiative
  • Self Development
  • Teamwork
  • Financial Acumen

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You’ll find some of the best rewards in the industry – from comprehensive insurance options and generous PTO to a     company-matching 401(k).