Skip Navigation

We create events that inspire and careers that shine.

Project Coordinator Audio Visual Washington DC Event Production

Job ID PROJE07311 Date posted 02/10/2020 Location Lanham , MD 20706 Position Type Full-Time

Position Overview

The Project Coordinator is responsible for the technical execution of small events or a portion of a large event. This position will ensure successful and profitable execution of events by following PSAV event management standards and will partner with the sales and operations team to deliver on event execution plans. This position reports to Senior Project Manager or Regional Director, Project Management (Crew size & technical complexity).

Key Job Responsibilities

Event Planning
• Prepare and communicate technical production & labor schedules, sub-rental requirements, project scope, execution plan and individual responsibilities to lead crewmembers, vendors and venue.
• Maintain focus on client needs by attending client meetings, creating and maintaining organized show files, and responding to client concerns, questions, and problems. 
• Review all sales documents to confirm that the equipment and technical positions to ensure they meet client’s needs. 

Event Execution
• Communicate event execution plan and on-site changes including billing, production schedules and client requests. 
• Review all necessary information with crew leads to ensure a successful and profitable event. 
• Operate equipment and assist crew as necessary/qualified. 
• Mentor PSAV Team Members on event execution and best practices to help improve the local knowledge base and experience in the market. 

Administrative & Training
• Complete and analyze the EPT tool for events as necessary. (Fall onto PM or support function based on region.)
• Process PSAV post-event items, including review of timesheets, timely processing of invoices and post-show reporting. 
• Work with Project Managers or RDPM to identify training needs. 

Job Requirements

• High School Diploma required
• 3+ years tech experience in the event technology or Broadcast industry
• 2+ years of administrative and customer service experience, preferred.
• Strong written and oral communication skills
• Strong Technical Background
• Strong Client relationship skills
• Operational logistics experience
• Works well under pressure
• Ability to multi task
• MS Office experience
• Ability to read technical diagrams preferred

•  Optimizes Work Processes
•  Financial Acumen
•  Drives Quality Results
•  Communicates Effectively
•  Plans and Aligns
•  Hospitality
•  Decision Quality
• Responsiveness

Work Environment


Work is performed in a hotel/convention center environment with moderate exposure to outdoor temperatures and to dirt, sand and/or dust.  The working conditions will vary between moderately quiet to noisy volumes.  Team members will use high-end audio visual equipment and electrical components, and will be exposed to heights via lifts and ladders.  Team members may be asked to work in multiple hotel locations.  Working times will include irregular hours and on-call status including days, evenings, weekends and holidays.   Team members must adhere to appearance guidelines as defined by PSAV based on an individual hotel or a representation of hotels in that city or area.

Early Career Development Programs

PSAV is always looking for talented people who are passionate about creating memorable experiences that inspire change. Find out how you can jump-start your career in our dynamic industry.


Featured Jobs

Explore Locations

Your career and ambitions aren’t tied down to one place. We’re the exclusive on-site event technology provider to over 1,500 venues around the world, filling your future with global possibilities.

explore locations

Career Path Opportunities

Discover everywhere you can go and the impact you can have. Your career is never limited to one location with PSAV.


What to Expect

We want to give you a window into our recruitment process to ensure that your journey to becoming a PSAV team member is a positive experience.


Sign Up For Job Alerts

Stay connected and receive the latest career opportunities at PSAV.

By uploading your resume, you are not submitting an application for employment.

Interested InSearch for a category and select one from the list of suggestions. Search for a location and select one from the list of suggestions. Finally, click “Add” to create your job alert.

  • Operations Management, Lanham, Maryland, United StatesRemove
  • Operations, Lanham, Maryland, United StatesRemove


You’ll find some of the best rewards in the industry – from comprehensive insurance options and generous PTO to a     company-matching 401(k).