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Project Coordinator -Gaylord Texan Resort & Convention Center

Job ID PROJE06858 Date posted 01/16/2020 Location Grapevine , TX Position Type Full-Time

Position Overview
The Project Coordinator is responsible for the technical execution of small events or a portion of a large event. This position will ensure successful and profitable execution of events by following PSAV event management standards and will partner with the sales and operations team to deliver on event execution plans. This position reports to Senior Project Manager or Regional Director, Project Management (Crew size & technical complexity).

Key Job Responsibilities
Event Planning
Prepare and communicate technical production & labor schedules, sub-rental requirements, project scope, execution plan and individual responsibilities to lead crewmembers, vendors and venue.
Maintain focus on client needs by attending client meetings, creating and maintaining organized show files, and responding to client concerns, questions, and problems.
Review all sales documents to confirm that the equipment and technical positions to ensure they meet client’s needs.

Event Execution
Communicate event execution plan and on-site changes including billing, production schedules and client requests.
Review all necessary information with crew leads to ensure a successful and profitable event.
Operate equipment and assist crew as necessary/qualified.
Mentor PSAV Team Members on event execution and best practices to help improve the local knowledge base and experience in the market.

Administrative & Training
Complete and analyze the EPT tool for events as necessary. (Fall onto PM or support function based on region.)
Process PSAV post-event items, including review of timesheets, timely processing of invoices and post-show reporting.
Work with Project Managers or RDPM to identify training needs.

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You’ll find some of the best rewards in the industry – from comprehensive insurance options and generous PTO to a     company-matching 401(k).