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Project Coordinator Event Execution

Job ID PROJE05237 Date posted 10/14/2019 Location Elmhurst , IL 60126 Position Type Full-Time

Key Job Responsibilities

Event Planning                                                                                                          

  • Prepare and communicate technical production & labor schedules, sub-rental requirements, project scope, execution plan and individual responsibilities to lead crew members, vendors and venue.
  • Maintain focus on client needs by attending client meetings, creating and maintaining organized show files, and responding to client concerns, questions, and problems.
  • Review all sales documents to confirm that the equipment and technical positions to ensure they meet client’s needs.

Event Execution                                                                                                        

  • Communicate event execution plan and on-site changes including billing, production schedules and client requests.
  • Review all necessary information with crew leads to ensure a successful and profitable event.
  • Operate equipment and assist crew as necessary/qualified.
  • Mentor PSAV Team Members on event execution and best practices to help improve the local knowledge base and experience in the market.

Administrative & Training

  • Complete and analyze the EPT tool for events as necessary. (Fall onto PM or support function based on region.)
  • Process PSAV post-event items, including review of timesheets, timely processing of invoices and post-show reporting.
  • Work with Project Managers or RDPM to identify training needs.

Job Requirements

  • High School Diploma required
  • 3+ years tech experience in the event technology or Broadcast industry
  • 2+ years of administrative and customer service experience, preferred.
  • Strong written and oral communication skills
  • Strong Technical Background
  • Strong Client relationship skills
  • Operational logistics experience
  • Works well under pressure
  • Ability to multi task
  • MS Office experience
  • Ability to read technical diagrams preferred


  • Optimizes Work Processes
  • Financial Acumen
  • Drives Quality Results
  • Communicates Effectively
  • Plans and Aligns
  • Hospitality
  • Decision Quality
  • Responsiveness

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PSAV is always looking for talented people who are passionate about creating memorable experiences that inspire change. Find out how you can jump-start your career in our dynamic industry.


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You’ll find some of the best rewards in the industry – from comprehensive insurance options and generous PTO to a     company-matching 401(k).